Supplier onboarding
Turn supplier spreadsheets into a governed register
Import the supplier data you already hold, open branded onboarding windows with your own rules, and make qualification decisions that survive an audit.
Migration
Start with the supplier data you already have
Upload CSV or Excel files. The platform profiles columns, identifies incomplete records, detects possible duplicates and helps your team map existing data into a controlled supplier register.
Your files, unchanged
The original workbook is preserved exactly as supplied, with a checksum. Nothing is edited in place, and no formula, macro or external link is ever executed.
Column profiling
Inferred types, empty and unique counts, example values and invalid entries — per column, before you map anything.
Duplicate detection
Similar legal names, shared registration numbers, shared bank accounts and repeated email addresses, surfaced for a person to resolve.
Cell-level lineage
Every committed value traces back to its file, sheet, row and column, and to the transformation applied.
Nothing becomes a live supplier record until a reconciliation report balances and someone approves the import. A committed batch can be reversed through a compensating entry — never by deletion. A buyer with no spreadsheet at all can add suppliers one at a time instead; importing is not the only door.
Vendor windows
Give every window its own rules
Create a branded registration link for a specific category, business unit or onboarding period. Define required documents, questions, declarations and qualification criteria.
Versioned on publication
A published window is immutable. Editing it creates a new version, and applications already submitted are unaffected.
Evidence you specify
Required documents with expiry rules, conditional questions, and declarations that must be accepted before submission.
Public or invitation-only
A window is reachable only through your own link. Vendors cannot browse other organisations or opportunities.
Vendors do not pay to register or submit an application. A draft application is the vendor’s own until they submit it — the buying organisation cannot read a draft or its attachments.
Qualification
Make defensible supplier decisions
Review evidence, assign findings, request corrections and record qualified, conditionally qualified or declined decisions with reasons and approval history.
Findings against criteria, not impressions
Reviewers mark each requirement pass, fail, unclear or not applicable, with the evidence they relied on and a reason.
A recommendation is not a decision
The reviewer who takes an application under review cannot approve it. An override references what it overrode and carries a mandatory reason.
Supplier identity and the window version applied
Every piece of submitted evidence
The criteria used, and the findings against them
Clarifications requested and answered
The recommendation, and the final decision
Conditions and expiry dates
Reviewers, approver and timestamps
Complete audit history
Boundaries
A supplier record is not an approval
Registration creates a supplier record — not an approved vendor. Qualification confirms that defined requirements were met — it does not create an invitation, contract, award or payment authority.
Each organisation retains control over sourcing, contracting, ERP creation and payment approval. The platform preserves the evidence and decision trail needed for those downstream processes.